Sec.  23.47   Station records.

   (a) Station records shall be kept in an orderly manner, and in such detail
   that the data required is readily available. Key letters, abbreviations, or
   symbols may be used if proper meaning or explanation is set forth in the
   record.

   (b)  Each  entry in the records of a station shall be made by a person
   qualified to do so and having actual knowledge of the facts to be recorded,
   and each entry shall clearly identify the person making the entry. Each
   entry or group of entries shall be certified by the signature of the person
   or persons responsible: Provided, That each physical page contain such
   certification: And provided further, That any such group of entries contain
   entries made only during a single daily period of duty.

   (c) No record or portions thereof shall be erased, obliterated, or willfully
   destroyed within the required retention period. Any necessary correction may
   be made only by the person originating the entry, who shall strike out the
   erroneous portion, initial the corrections made, and indicate the date of
   correction.

   (d) The records required by this part shall be retained for a period of at
   least 1 year: Provided, that: 

   (1) Records involving communications incident to a disaster or which include
   communications  incident  to,  or involved in, an investigation by the
   Commission and concerning which the licensee has knowledge shall be retained
   by the licensee until specifically authorized in writing by the Commission
   to destroy them.

   (2) Records incident to or involved in any claim or complaint of which the
   licensee has knowledge shall be retained by the licensee until such claim or
   complaint has been fully satisfied or until the same has been barred by
   statute limiting the time for the filing of suit upon such claim.

   [ 38 FR 22481 , Aug. 21, 1973]