§  54.619   Audits and recordkeeping.

   (a) Health care providers. (1) Health care providers shall maintain for
   their purchases of services supported under this subpart documentation
   for five years from the end of the funding year sufficient to establish
   compliance with all rules in this subpart. Documentation must include,
   among other things, records of allocations for consortia and entities
   that engage in eligible and ineligible activities, if applicable.
   Mobile rural health care providers shall maintain annual logs
   indicating: The date and locations of each clinic stop; and the number
   of patients served at each such clinic stop.

   (2) Mobile rural health care providers shall maintain its annual logs
   for a period of five years. Mobile rural health care providers shall
   make its logs available to the Administrator and the Commission upon
   request.

   (b) Production of records. Health care providers shall produce such
   records at the request of any auditor appointed by the Administrator or
   any other state or federal agency with jurisdiction.

   (c) Random audits. Health care providers shall be subject to random
   compliance audits to ensure that requesters are complying with the
   certification requirements set forth in § 54.615(c) and are otherwise
   eligible to receive universal service support and that rates charged
   comply with the statute and regulations.

   (d) Service providers. Service providers shall retain documents related
   to the delivery of discounted telecommunications and other supported
   services for at least 5 years after the last day of the delivery of
   discounted services. Any other document that demonstrates compliance
   with the statutory or regulatory requirements for the rural health care
   mechanism shall be retained as well.

   [ 68 FR 74503 , Dec. 24, 2003, as amended at  69 FR 12087 , Mar. 15, 2004;
    70 FR 6373 , Feb. 7, 2005;  71 FR 13281 , Mar. 15, 2006;  72 FR 54218 ,
   Sept. 24, 2007]

   Effective Date Note:   At  70 FR 6373 , Feb. 7, 2005, § 54.619 was amended
   by revising paragraph (a). This section contains information collection
   and recordkeeping requirements and will not become effective until
   approval has been given by the Office of Management and Budget.