Sec.  0.607   Transcript, recording or minutes; availability to the public.

   (a) The agency will maintain a complete transcript or electronic recording
   adequate to record fully the proceedings of each meeting closed to the
   public, except that in a meeting closed pursuant to paragraph (h) or (j) of
    Sec. 0.603, the agency may maintain minutes in lieu of a transcript or
   recording. Such minutes shall fully and clearly describe all matters
   discussed and shall provide a full and accurate summary of any actions
   taken, and the reasons therefor, including a description of each of the
   views expressed on any item and the record of any roll call vote. All
   documents considered in connection with any item will be identified in the
   minutes.

   (b) A public file of transcripts (or minutes) of closed meetings will be
   maintained in the Minute and Rules Branch, Office of the Secretary. The
   transcript of a meeting will be placed in that file if, after the meeting,
   the responsible Bureau or Office Chief determines, in light of the
   discussion, that the meeting could have been open to the public or that the
   reason for withholding information concerning the matters discussed no
   longer pertains. Transcripts placed in the public file are available for
   inspection under  Sec. 0.460. Other transcripts, and separable portions thereof
   which do not contain information properly withheld under  Sec. 0.603, may be made
   available for inspection under  Sec. 0.461. When a transcript, or portion
   thereof, is made available for inspection under  Sec. 0.461, it will be placed in
   the public file. Copies of transcripts may be obtained from the duplicating
   contractor pursuant to  Sec. 0.465(a). There will be no search or transcription
   fee. Requests for inspection or copies of transcripts shall specify the date
   of the meeting, the name of the agenda and the agenda item number; this
   information will appear in the notice of the meeting. Pursuant to
    Sec. 0.465(c)(3), the Commission will make copies of the transcript available
   directly, free of charge, if it serves the financial or regulatory interests
   of the United States.

   (c) The Commission will maintain a copy of the transcript or minutes for a
   period of at least two years after the meeting, or until at least one year
   after conclusion of the proceeding to which the meeting relates, whichever
   occurs later.

Subpart G—Intergovernmental Communication

   Source:    66 FR 8091 , Jan. 29, 2001, unless otherwise noted.