Sec. 78.69  Station records.

    Each licensee of a CARS station shall maintain records showing the 
following:
    (a) For all attended or remotely controlled stations, the date and 
time of the beginning and end of each period of transmission of each 
channel;
    (b) For all stations, the date and time of any unscheduled 
interruptions to the transmissions of the station, the duration of such 
interruptions, and the causes thereof;
    (c) For all stations, the results and dates of the frequency 
measurements made pursuant to Sec. 78.113 and the name of the person or 
persons making the measurements;
    (d) For all stations, when service or maintenance duties are 
performed, which may affect a station's proper operation, the 
responsible operator shall sign and date an entry in the station's 
records, giving:
    (1) Pertinent details of all transmitter adjustments performed by 
the operator or under the operator's supervision.
    (e) When a station in this service has an antenna structure which is 
required to be illuminated, appropriate entries shall be made as 
follows:

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    (1) The time the tower lights are turned on and off each day, if 
manually controlled.
    (2) The time the daily check of proper operation of the tower lights 
was made, if an automatic alarm system is not employed.
    (3) In the event of any observed or otherwise known failure of a 
tower light:
    (i) Nature of such failure.
    (ii) Date and time the failure was observed or otherwise noted.
    (iii) Date, time, and nature of the adjustments, repairs, or 
replacements made.
    (iv) Identification of Flight Service Station (Federal Aviation 
Administration) notified of the failure of any code or rotating beacon 
light not corrected within 30 minutes, and the date and time such notice 
was given.
    (v) Date and time notice was given to the Flight Service Station 
(Federal Aviation Administration) that the required illumination was 
resumed.
    (4) Upon completion of the 3-month periodic inspection required by 
Sec. 78.63(c):
    (i) The date of the inspection and the condition of all tower lights 
and associated tower lighting control devices, indicators, and alarm 
systems.
    (ii) Any adjustments, replacements, or repairs made to insure 
compliance with the lighting requirements and the date such adjustments, 
replacements, or repairs were made.
    (f) For all stations, station record entries shall be made in an 
orderly and legible manner by the person or persons competent to do so, 
having actual knowledge of the facts required, who shall sign the 
station record when starting duty and again when going off duty.
    (g) For all stations, no station record or portion thereof shall be 
erased, obliterated, or willfully destroyed within the period of 
retention required by rule. Any necessary correction may be made only by 
the person who made the original entry who shall strike out the 
erroneous portion, initial the correction made, and show the date the 
correction was made.
    (h) For all stations, station records shall be retained for a period 
of not less than 2 years. The Commission reserves the right to order 
retention of station records for a longer period of time. In cases where 
the licensee or permittee has notice of any claim or complaint, the 
station record shall be retained until such claim or complaint has been 
fully satisfied or until the same has been barred by statute limiting 
the time for filing of suits upon such claims.

[ 41 FR 29695 , July 19, 1976, as amended at  49 FR 20672 , May 16, 1984;  50 FR 23422 , June 4, 1985]