§  0.607   Transcript, recording or minutes; availability to the public.

   (a) The agency will maintain a complete transcript or electronic
   recording adequate to record fully the proceedings of each meeting
   closed to the public, except that in a meeting closed pursuant to
   paragraph (h) or (j) of § 0.603, the agency may maintain minutes in lieu
   of a transcript or recording. Such minutes shall fully and clearly
   describe all matters discussed and shall provide a full and accurate
   summary of any actions taken, and the reasons therefor, including a
   description of each of the views expressed on any item and the record
   of any roll call vote. All documents considered in connection with any
   item will be identified in the minutes.

   (b) A public file of transcripts (or minutes) of closed meetings will
   be maintained in the Office of the Secretary. The transcript of a
   meeting will be placed in that file if, after the meeting, the
   responsible Bureau or Office Chief determines, in light of the
   discussion, that the meeting could have been open to the public or that
   the reason for withholding information concerning the matters discussed
   no longer pertains. Transcripts placed in the public file are available
   for inspection under § 0.460. Other transcripts, and separable portions
   thereof which do not contain information properly withheld under
   § 0.603, may be made available for inspection under § 0.461. When a
   transcript, or portion thereof, is made available for inspection under
   § 0.461, it will be placed in the public file. Copies of transcripts may
   be obtained from the duplicating contractor pursuant to § 0.465(a).
   There will be no search or transcription fee. Requests for inspection
   or copies of transcripts shall specify the date of the meeting, the
   name of the agenda and the agenda item number; this information will
   appear in the notice of the meeting. Pursuant to § 0.465(c)(3), the
   Commission will make copies of the transcript available directly, free
   of charge, if it serves the financial or regulatory interests of the
   United States.

   (c) The Commission will maintain a copy of the transcript or minutes
   for a period of at least two years after the meeting, or until at least
   one year after conclusion of the proceeding to which the meeting
   relates, whichever occurs later.

   (d) The Commissioner presiding at the meeting will prepare a statement
   setting out the time and place of the meeting, the names of persons
   other than Commission personnel who were present at the meeting, and
   the names of Commission personnel who participated in the discussion.
   These statements will be retained in a public file in the Minute and
   Rules Branch, Office of the Secretary.

   [ 42 FR 12867 , Mar. 7, 1977, as amended at  71 FR 15618 , Mar. 29, 2006]

   

Subpart G—Intergovernmental Communication

   Source:  66 FR 8091 , Jan. 29, 2001, unless otherwise noted.