§ 64.6213   Payments to NDBEDP certified programs.

   (a) Programs certified under the NDBEDP shall be reimbursed for the
   cost of Equipment that has been distributed to low-income individuals
   who are deaf blind and authorized related services, up to the state's
   funding allocation under this program as determined by the Commission
   or any entity authorized to act for the Commission on delegated
   authority.

   (b) Upon certification and at the beginning of each TRS Fund year,
   state programs may elect to submit reimbursement claims on a monthly,
   quarterly, or semiannual basis;

   (c) Within 30 days after the end of each reimbursement period during
   the TRS Fund year, each certified program must submit documentation
   that supports its claim for reimbursement of the reasonable costs of
   the following:

   (1) Equipment and related expenses, including maintenance, repairs,
   warranties, returns, refurbishing, upgrading, and replacing Equipment
   distributed to consumers;

   (2) Individual needs assessments;

   (3) Installation of Equipment and individualized consumer training;

   (4) Maintenance of an inventory of Equipment that can be loaned to
   consumers during periods of Equipment repair or used for other NDBEDP
   purposes, such as conducting individual needs assessments;

   (5) Outreach efforts to inform state residents about the NDBEDP;

   (6) Train-the-trainer activities and programs;

   (7) Travel expenses; and

   (8) Administrative costs, defined as indirect and direct costs that are
   not included in other cost categories of this paragraph (c) and that
   are necessary for the operation of a program, but not to exceed 15
   percent of the certified program's funding allocation.

   (d) Documentation will be provided in accordance with claim filing
   instructions issued by the TRS Fund Administrator. The NDBEDP
   Administrator and the TRS Fund Administrator may require a certified
   program to submit supplemental information and documentation when
   necessary to verify particular claims.

   (e) With each request for payment, the chief executive officer, chief
   financial officer, or other senior executive of the certified program,
   such as a manager or director, with first-hand knowledge of the
   accuracy and completeness of the claim in the request, must certify as
   follows:

   I swear under penalty of perjury that I am (name and title), an officer
   of the above-named reporting entity, and that I have examined all cost
   data associated with equipment and related services for the claims
   submitted herein, and that all such data are true and an accurate
   statement of the business activities conducted pursuant to the NDBEDP
   by the above-named certified program.

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