§  23.47   Station records.

   (a) Station records shall be kept in an orderly manner, and in such
   detail that the data required is readily available. Key letters,
   abbreviations, or symbols may be used if proper meaning or explanation
   is set forth in the record.

   (b) Each entry in the records of a station shall be made by a person
   qualified to do so and having actual knowledge of the facts to be
   recorded, and each entry shall clearly identify the person making the
   entry. Each entry or group of entries shall be certified by the
   signature of the person or persons responsible: Provided, That each
   physical page contain such certification: And provided further, That
   any such group of entries contain entries made only during a single
   daily period of duty.

   (c) No record or portions thereof shall be erased, obliterated, or
   willfully destroyed within the required retention period. Any necessary
   correction may be made only by the person originating the entry, who
   shall strike out the erroneous portion, initial the corrections made,
   and indicate the date of correction.

   (d) The records required by this part shall be retained for a period of
   at least 1 year: Provided, that:

   (1) Records involving communications incident to a disaster or which
   include communications incident to, or involved in, an investigation by
   the Commission and concerning which the licensee has knowledge shall be
   retained by the licensee until specifically authorized in writing by
   the Commission to destroy them.

   (2) Records incident to or involved in any claim or complaint of which
   the licensee has knowledge shall be retained by the licensee until such
   claim or complaint has been fully satisfied or until the same has been
   barred by statute limiting the time for the filing of suit upon such
   claim.

   [ 38 FR 22481 , Aug. 21, 1973]